As challenging as it is for you as a business owner to coordinate an office relocation, it can be equally as difficult on your employees. Having everyone on the same page is critical to make the transition as smooth as possible. And working with office moving companies is almost a requirement nowadays to ensure no working time is lost because of the move. Here are five of the most effective ways you can prepare for your office move.
Inform Your Employees
As soon as you know you’re going to have an office relocation, be sure to communicate it to your employees. They will appreciate the advance notice and can begin preparing themselves both mentally and from a productivity standpoint. This will also give you time to address any concerns your employees have, which is almost always a given with an office relocation.
Set A Timeline
Efficient and effective planning has to happen in order to set a timeline and stick with it. If you’re moving during the week, you may have to work around other tenants in your current office building, which can make the move take a little longer than expected. But if you’re moving during the weekend, you can have your packing services work ahead and get non-urgent items packed up during the week, so all that’s left to do over the weekend is move them.
Eliminate Clutter Instead of Moving It
Depending on how long you’ve been in your current office, chances are you’ve got a lot of documents and items you don’t use or need anymore. Instead of just telling your packing services to pack them up, strongly consider whether the items are needed or can be discarded. This will make the packing process easier, and will make unpacking much more efficient as well.
Arrange For The New Office To Be Set Up
When you work with office moving companies, they will ask you what items need to be unloaded first. Most of the time this will be your IT equipment, so your IT department can start getting computers, phones and everything else set up. The basic equipment needed for employees to do their jobs should be prioritized, and arranging people to do so ahead of time will ensure lost work time is kept to a minimum.
Work Closely With Office Movers
The office moving companies you work with should be in close communication with you at all times. Minimizing downtime is one of the highest priorities as a business owner, so clearly communicating this to the packing services is critical. When everyone involved with the move is on the same page, the process will go much smoother and everything will be back to normal in no time.
Shetler Moving & Storage, Inc. is honored to be a part of the prestigious Atlas Van Lines network of agents. What this means to businesses is we can handle an office relocation of any size, no matter where you need to move. Our goal is to make your office move a seamless transition, and we have done so for many companies over the years. For more preparation tips for your office move and to book an appointment, contact us today.